If you've already accumulated a series of folders on your computer called “Unsorted”, “Unsorted1”, “Unsorted2”, you absolutely need to read this article to the end. Organizing your digital files not only helps you create order on your computer, but also organizes other aspects of your life. Besides, when else to start such a procedure than at the beginning of the new year.
The simple method he describes allows you to organize not only digital documents, but also other aspects of life. The system is so simple that even if you make a mistake, you can easily get back on track.
Step 1: Create Folders
That's right, you need more folders, but the basic idea is to sort files by year. Create folders named “2025”, “2024”, “2023”, etc., and for very old files, use one folder, for example “2020 OLD”.
In addition to the year folders, create a folder called “_INBOX” where you can put your work files that don't need to be archived or deleted yet. The underscore (_) before the name ensures that the folder will always be at the top of the list.
Step 2: Sort Your Files
Use Explorer (Windows) or Finder (Mac) to quickly sort your files by date. Move them to the appropriate folders without thinking too much. If searching the file system doesn't work, dividing by year will help you quickly find the document you need.
Step 3: Additional Folders
In the current year folder, you can create additional folders for more detailed sorting. For example, “2024 PHOTOS” or “2024 TAXES”. This is especially useful if you have a lot of files.
Step 4: Back Up
Save your folders to the cloud so you can access them from any device and avoid data loss.
Why it's important?~
Being organized makes it easier to find important files in stressful situations. You won't have to open dozens of different folders to find the right documents or photos – everything will be sorted by year and finding information will be easier.